The notifying of instructors and arranging of make-up work in cases involving absence of students from class are the responsibility of the student. A student who is absent should notify instructors by phone or in person of the absence as soon as possible. If contact with instructors cannot be made directly, the student should see that a note is placed in each instructor’s mailbox, explaining the nature of the situation and inquiring about the effect of the absence on the student’s course work. If that is impossible, the student should call the academic departments involved.

In serious situations where the student is incapacitated and temporarily unable to perform the aforementioned responsibilities, family members may contact the Dean of Students Office for assistance with these matters. The Dean of Students Office would then provide notification (not verification) of the absence to the instructors involved. However, arrangements for make-up work, make-up exams or possible assignment adjustments are entirely the responsibility of the student. The Student Health Service and the Dean of Students Office do not provide excuses for absences from class due to illness.

If students have questions or need consultation regarding specific situations, they are encouraged to contact their instructors or the academic department involved.

Absence for University - Sponsored Events

University policy adopted by Faculty Senate and the Whitewater Student Government states that students will not be academically penalized for missing class in order to participate in university-sponsored events. They will be provided an opportunity to make up any work that is missed, and if class attendance is a requirement, missing a class in order to participate in a university-sponsored event will not be counted as an absence. A university-sponsored event is defined to be any intercollegiate athletic contest or other such event as determined by the Provost. Activity sponsors are responsible for obtaining the Provost’s prior approval of an event as being university-sponsored and for providing an official list of participants. Students are responsible for notifying their instructors in advance of their participation in such events.

Active Duty Call-Up

It is the policy of the Board of Regents that students' sincerely held religious beliefs shall be reasonably accommodated with respect to scheduling all examinations and other academic requirements.

1. Students shall be permitted to make up an examination or other academic requirement at another time or by an alternative method, without any prejudicial effect, where:
   1. There is a scheduling conflict between the students' sincerely held religious beliefs and taking the examination or meeting the academic requirements; and,
   2. The students have notified the instructor, within the first three weeks of the beginning of classes (within the first week of Summer session and short courses), of the specific days or dates on which they will request relief from an examination or academic requirement.
2. Instructors may schedule a make-up examination or other academic requirement before or after the regularly scheduled examination or other academic requirement.
3. Instructors shall accept, at face value, the sincerity of students' religious beliefs.
4. Student notification of instructors and requests for relief shall be kept confidential.
5. For assistance with religious accommodations unrelated to scheduling, students should contact the  Associate Vice Chancellor for Academic Affairs, who will work with the student to facilitate an appropriate accommodation.
6. Complaints of failure to provide reasonable accommodation of students' sincerely held religious beliefs as required by this rule may be filed under institutional complaint and grievance procedures adopted pursuant to Chapters UWS 6 and 13.

For additional information or to file a grievance regarding a failure to provide reasonable accommodation, please contact the Office of Diversity, Equity, and Inclusion, 204 Hyer Hall, 262-472-1465.

At the UW-Whitewater it is expected that instructors will evaluate students regularly and consistently by criteria and guidelines presented to students at the beginning of each grading period. If a student has reason to believe a grade is incorrect, the student may act on that belief by taking the following steps in chronological order. A complaint which is timely and filed under any other student complaint procedure, and then referred for processing under these procedures, shall be considered to have met the deadline for filing as a grade appeal.

1. Informal Process
   1. Consult the instructor whose grade is being appealed. This consultation must take place within seven calendar days of the start of classes after the grading period in question.
   2. If the student/instructor conference is unsatisfactory or if the instructor is unwilling or unable to participate, within seven calendar days after the consultation the student may schedule a conference with the chair of the department in which the course was offered.
   3. After hearing the student’s appeal, the chairperson will attempt to resolve the problem within seven calendar days after the student/chairperson consultation.
   4. If this resolution is unsatisfactory, the student may then, within seven calendar days after receiving the chairperson’s response, submit a written appeal to the Department Grade Appeals Committee through the chairperson. This will initiate the Formal Appeal Process.
2. Formal Process
   1. The appeal must be in writing and signed by the student.
   2. The Department Grade Appeals Committee will
      1. Convene to examine the appeal, the response and render its conclusion in writing to the chair, student and instructor, within 14 calendar days of receipt of the appeal.
      2. While the Grade Appeals Committee cannot require the instructor to change a student’s grade, the Committee can recommend such a change to the instructor and to the Dean of the College in which the course is offered.
   3. Should the student wish to appeal beyond the department, the student may submit the Committee findings and the basis for the further appeal to the Dean of the College in which the course was offered, within three calendar days of presentation of Committee findings. The Dean will review the student’s appeal and the findings of the Committee, and recommend appropriate action to the department and the instructor within 14 days of receipt of the appeal.
   4. If this action is unsatisfactory to the student, a final appeal may be made to the Provost, who will determine whether a change in grade is to be made within 14 days of receipt of the appeal. The Provost is the only individual authorized to change a student grade without the instructor’s permission. However, the Provost may change a grade only when the faculty department committee and the Dean support such a change.

Extenuating Circumstances

Students with extenuating circumstances that warrant special consideration may request an exception to some academic, curricular, grade/transcript, graduation, or registration policies.

A desire to avoid negative academic or financial consequences resulting from circumstances within the student’s control are not usually considered an extenuating circumstance.

It is the student's responsibility to obtain all necessary supporting information and documentation from instructors, physicians, counselors, etc. to present to the appropriate office authorized to make a decision about the relevant matter.

Financial consideration for current and prior term only.

Record Changes After One Year

UW-Whitewater academic record policy states that "no changes will be made to course entries that are not appealed within one year of the posting date, and changes will not be made to a record after a degree is officially entered". In practice this means that a change to an undergraduate or graduate student's academic record (i.e., a record that does not have a degree posted) must be made within one year after the end date of the term for which the change is requested. Requests for exceptions to the one-year change policy must be submitted as a formal appeal by the student. Please note, if a degree has been posted to a student's record, no appeal will be permitted to change a part of the student's academic record that is related to the degree.

No financial refunds (changes) will be awarded (made) for potential academic record changes.

The student, instructor, and department chairperson (undergraduate student appeals) or graduate program coordinator (graduate student appeals) are required to submit information to support the appeal. The dean (dean of the college of the student's major for undergraduates; dean of the School of Graduate Studies for graduate students) is the final authority and will approve or deny the request. The steps for submitting an appeal are as follows:

Student 

Prepare a written appeal for an exception to the UW-Whitewater policy regarding the one-year requirement for academic record changes. The appeal must include an explanation of the extraordinary reasons why the late record change should be considered and must document the reasons why the change could not have been appealed within the one-year period cited in the university policy. In addition to this statement, include all of the following information in the written appeal:

• Your name, address, and phone number
• Your UW-Whitewater student ID number
• An email address at which you can be contacted
• The Term the course was taken (e.g. 2002 Fall)
• The course's 4-digit Class Number (e.g. 2345)
• The course's Subject, Catalog, and Section Number (e.g. English 101 section 03)
• Course Title (e.g. Freshman English)
• Indicate if you have applied for graduation
• Specify if this record change will complete your degree requirements

Submit your complete appeal to the instructor.

Instructor

After receiving the appeal information from the student, please indicate your own support/non-support for the late change and the reasons why it should/should not be considered. This statement should be in memo form, must include an email address where you can be contacted, and be on official letterhead. Submit your statement along with the original copies of the student's written information to the department chairperson (undergraduate student appeals) or graduate program coordinator (graduate student appeals). Note: if the appeal is for a grade change, or a Late Add and a grade, prepare and submit a Grade Change form also.

Department Chairperson or Graduate Program Coordinator

Review the documentation from the student and the instructor. Via written memo on departmental letterhead, indicate:

a) your recommendation for approval or disapproval of the appeal and the reasons for your decision;
b) an email address where you can be contacted.

Submit your memo and the original copies of the student and instructor written documentation to the Dean.

Dean

Review the documentation from the student, the instructor, and the department chairperson or graduate program coordinator. If you do not support the request for a late change, respond to the student in writing and copy the instructor, department chairperson or graduate program coordinator, and the Registrar's Office. The student's appeal for the late change will end here and no change will be made to the academic record. If you approve the late change, prepare a memo* verifying the approval decision and submit it and the appeal packet to the Registrar's Office. The Registrar's Office will update the student's academic record and will send an email notification confirming the record change to the student, instructor, department chairperson or graduate program coordinator, and the dean.

*Please let the Registrar's Office know if this student is intending to use this appeal to complete final requirements for graduation in your memo.

Attendance Verification Policy

Each term, all faculty and course instructors will verify attendance (or non-attendance) for all students enrolled in each of their courses and report it through the Student Information System (WINS). When a student earns an F grade or otherwise stops attending, the faculty member or instructor will indicate the last date of the student’s attendance in WINS on the final grade roster.

Attendance, in this case, is defined as academically related activities including but not limited to physically attending a class where there is an opportunity for direct interaction between the instructor and students; submitting an academic assignment; taking an exam; completing an interactive tutorial, or participating in computer-assisted instruction; attending a study group that is assigned by the school; participating in an online discussion about academic matters; and initiating contact with a faculty member to ask a question about the academic subject studied in the course.

Frequently Asked Questions

Do I need to verify the student is attending each day? No, you only need to verify that each student was in attendance at least once during the first three weeks of the term. Attending at least once establishes that the student began attendance in the course.

How do faculty report attendance? An attendance roster will be available in WINS for each course. By default, students will be pre-assigned as “attending” on the roster. Instructors will need to update the roster by indicating which students (if any) were not in attendance at any time during the first three weeks of the fall and spring terms. After completion of the first three weeks of the term, instructors will be given another five business days to submit their course rosters.

How do I verify attendance in any class? A student is considered to be attending if they do any one or more of the following: are in attendance face-to-face when you take roll, complete a quiz or any assignment face-to-face or online, complete an online learning activity, post a message to an online discussion board, view a video or lecture online, send an e-mail communication about the course to the instructor Note: A simple log-in to the course management system or online course is not adequate to determine attendance.

Does this policy apply to all types of courses? Yes, it applies to any credit-bearing course where any student might potentially receive financial aid. The policy includes independent studies, thesis, internships, labs, field experience, online courses, etc. The instructor must verify student attendance based on course participation. This may include: submission of an assignment for the course, contact with the student about the placement/field experience/student teaching, verification from the site supervisor that the student is working at that location, face-to-face verification of the student at the placement/field experience/student teaching, other examples previously cited

What about shorter terms? Attendance must be verified for shorter terms as well. For each type of shorter term or session (e.g., winterim, summer, first or second half of fall or spring, etc.) the period for instructors to verify attendance will be up to the last day to add a course for that term.

What are the consequences for not submitting attendance verification? Students whose attendance is not verified during the first three weeks of a regular semester may lose Title IV federal financial aid funds if they are attending the course but not verified by the instructor. Students not in attendance will be contacted by the Registrar's Office, Financial Aid Office or other offices to ensure they are enrolled and attending or not.

Students who wish to audit courses must obtain the audit registration form from the Registrar’s Office, acquire the instructor’s written approval (and, in some cases, the department’s), and return the completed form to the Registrar’s Office by the published deadline to add classes. Students registering for audit courses may do so on a space-available basis and cannot change the courses to graded basis during the term of enrollment. Off-campus courses, College of Business and Economics courses, and Distance Education courses cannot be audited. Auditing of Department of Art and Design courses may be limited.

For purposes of audit, there are two categories of students per UW System policy:

1. students who are taking courses on an audit-only basis, with no courses for credit, and
2. students who are taking a combination of courses for credit and courses for audit.

Audit-Only Enrollees

1. Wisconsin Residents under age 60: 30% of the normal per credit academic fee.
2. Wisconsin Residents age 60 or older: Normal per-credit academic fee waived (as of first day of classes).
3. Minnesota Reciprocity: 30% of the normal per-credit Minnesota Reciprocity Fee.
4. Nonresidents: 50% of the normal per credit academic fee.
5. Audit fees shall be removed for all disabled Wisconsin residents receiving disability benefits under the Social Security Disability Insurance (SSDI) or Supplemental Income Program (SSI).
6. Subject to the institution’s nonresident tuition remission authorization, the chancellor may waive the non-resident portion of the per credit charge for nonresidents;

Students who are auditing courses only must apply to UW-Whitewater for each term they wish to audit and under the following stipulations:

1. Wisconsin residents (Wis Stats 36-27 (2)) will pay 30% of the normal per unit resident academic fee, and non-residents will pay 50% of the normal non-resident fee per the fee chart. No audit fees will be assessed disabled Wisconsin residents who are receiving federal old age survivors and disability insurance benefits (OASDI) under 42 USC 401 to 433, or Wisconsin residents age 60 or over.
2. Students will register on a space-available basis with departmental permission in the week immediately prior to the start of classes. Remedial English (ENGLISH 90) and mathematics (MATH 41 and MATH 49) may not be taken as audit-only.
   Note: Auditing of Department of Art and Design courses may be restricted. See department for restrictions.
3. The approval of the faculty member in charge of the class must be obtained by the auditor;
4. Auditors receive only provisional permission to attend classes until course registration is completed at the end of the add/drop period;
5. Any special costs for course instruction other than normal tuition charges be assessed to the auditors who avail themselves of this opportunity;
6. There be no additional classroom/laboratory space requirements or increased instructional costs resulting through implementation of this policy;
7. Students registering under this option cannot change their courses to a credit grade basis during the term of enrollment;
8. Student who opts to enroll on an auditor basis under this policy may not change to a credit basis during the term of enrollment;
9. Students who later seek credit by university examination for a course that they have audited must be enrolled in the university at the time the examination is taken and are subject to appropriate tuition charge and special course fees;
10. The University of Wisconsin System’s general policy on the refund of academic fees will apply to audit fees;
11. Each institution may determine whether to extend the option to auditors to pay, or not to pay, segregated fees (depending on whether the individual wants access to segregated fee funded services). If segregated fees are not paid, access for individuals who are auditors-only is limited to the library and non-segregated fee funded activities of the student union. No additional fee shall be charged for such access;
12. An audit (X) symbol will be recorded on the academic record provided the instructor reports satisfactory attendance.
13. A fee of approximately $2.50 per unit will be assessed for required texts.
14. Access to University services will be limited to the library and to non-segregated fee funded activities of the University Center. A special identification card will be issued for auditors which will permit this limited access.
15. Regent, University, and Student Government regulations applying to other students will apply equally to audit-only enrollees.
16. Students auditing courses must complete the Terms and Conditions form on their WINS page for Student Financial Services before being registered for their courses.
17. The universities may determine which credit classes are open to auditors under the terms of this policy;

Audit and Unit Combination Enrollees

Students who are taking a combination of courses for regular credit and for audit will pay the regular fees for all units based upon the fee chart. The following stipulations will also apply:

1. The decision to audit must be finalized and recorded by the tenth day of classes for 16 or 17-week courses and by the end of the second class day for shorter courses.
2. No units will be granted for the audit course, but an audit (X) symbol will appear on the academic record, provided the instructor reports satisfactory attendance.
3. The audit course may be repeated for units in another term.
4. Audits do not count as units for either veteran benefit certification or financial aid consideration.
5. Students registering under this option cannot change their courses to a credit grade basis during the term of enrollment.

Degree-Seeking Students

The ability of degree-seeking students to audit classes is subject to the academic policies of the institution. Students shall pay the normal per-unit tuition for audit units until the degree and audit units equal the plateau where academic fees are level except that no academic fee shall be assessed Wisconsin residents age 60 or older for audit-only units. When the combination of degree and audit units exceeds the full-time fee credit plateau, additional fees shall be assessed except that no academic fee shall be assessed Wisconsin residents age 60 or older for audit-only units. Subject to the institution’s nonresident tuition remission authorization, the Chancellor may waive the nonresident portion of the per-credit charge for nonresidents.

Commencement is held at the end of the fall and spring semesters. All your coursework (including co-ops, internships, study abroad, and student teaching) must be completed and showing on your record within 30 days from the end of the term in order for your degree to be awarded.

Although your attendance is optional, we strongly encourage you and your family to attend this important ceremony and celebrate the achievements of our new graduates.

August graduates please note (undergraduates only): If you are an undergraduate completing your coursework in the summer session, you will have an August graduation date. Effective Spring 2017, students will have the option to participate in either the May or December commencement ceremony. Please note, August graduates who wish to walk with University Honors must participate in the December ceremony.

1. Definitions and Basic Principles:
   1. A grievance is a request for specific action to solve a problem or redress an injury done to the individual presenting it. When that individual is a student and is responding to treatment received as a student, it is a student grievance. However, if a student wishes to challenge an academic decision that impacts their grade, the Student Grade Appeal procedures should be used.
      1. A grievance may concern the actions taken by any UW-Whitewater employee who is a member of any college, department, office, administrative unit, or committee of the University.
      2. A grievance may not necessarily be directed at a particular individual but rather at a policy or rule which the student believes to be unfair.
   2. The basis for a grievance is to raise a problem for the purpose of resolving it by the parties closest to it. This is true whether the issues involve an instructor, administrator, service personnel, or members of any University department, college, division, administrative unit, or committee.
   3. A cause of action would involve a specific injury to the student or a specific problem. A remedy should be available. If no remedy is available or if punishment of someone is sought, the procedures for complaints rather than grievances should be used (see University Handbook, Sections VI-F and VI-A).
   4. Process timelines are established to enable review and resolution within a reasonable time after the problem occurred. This assists problem solving when memories and facts are still fresh.
   5. Written appeals and responses need not be lengthy but rather describe events, relevant facts, and reasoning, so that parties are clear about what is at issue and why decisions are being made the way they are.
2. Steps in a Grievance:
   1. Informal Process:
      1. Discuss the issue of concern with the individual(s) primarily involved. This should take place within 14 calendar days after the aggrieved action occurred.
      2. If this discussion brings no resolution, is unsatisfactory, or if the primary individual is unwilling or unable to participate, the student may then, within 7 calendar days of the discussion or the communication that there will be no discussion, schedule a conference with the chairperson of the department or the supervisor of the individual. The student should articulate the concerns and the result of, or lack of, discussion with the primary individual.
      3. After hearing the student's appeal, the chairperson or supervisor will attempt to mediate the problem to resolution within 14 calendar days.
      4. If this attempt at resolution is unsatisfactory, or if all are not willing or able to participate, the student should submit a formal grievance to the Dean or Director within 7 calendar days of the failure of informal resolution.
   2. Formal Process:
      1. The grievance should be in writing and signed by the student following the Basic Principles above, and should explain the problem, reasons for dissatisfaction with the recommended resolution, and an alternative resolution.
      2. Within 14 calendar days, the Dean or Director can attempt further resolution or make the final decision. The student and employees should be notified of the final decision in writing.
      3. The decision of the Dean or Director will be final unless discipline is requested, in which event appropriate disciplinary procedures would be followed.

Synopsis of the Step-by-Step Process of Student Grievances

1. Problem occurs.
2. Within 14 calendar days, discuss it with the person whose actions are in question (informal).
3. If no satisfaction, within 7 calendar days, talk it over with the Chair or supervisor of the person (informal).
4. Chair/supervisor will attempt to resolve within 14 calendar days (informal).
5. If no satisfaction, student has 7 calendar days to write it up as a formal grievance, including why dissatisfied with recommended resolution and propose a remedy (formal).
6. Within 14 calendar days, the Dean or Director will attempt resolution or make the final decision (formal).

The University of Wisconsin System will provide and maintain adequate facilities for a safe and healthy learning environment. It is UW-Whitewater’s responsibility to work with faculty and staff so that they are equipped to educate their students on practices and procedures that ensure safety for all members of UW-Whitewater. Employees with instructional responsibilities are expected to comply with state and federal safety laws and regulations in their institutional areas. Certain courses and research projects require that students work with hazardous materials while engaging in academic studies. Instructors of these courses and research projects shall inform and train students on procedures that will maintain the students’ personal health and safety and provide them with information on the hazards of specific chemicals that will be used during their course of study. Furthermore, instructors will enforce and follow safety policies. Prior to use of hazardous materials and equipment, the student shall review the procedures and information, and discuss any associated concerns with the instructor.

Federal law and UW-Whitewater policy require that all research projects involving human participants be designed as much as possible to protect the rights of the participants. This pertains to projects for classes on research methodology, independent studies, and thesis research. Prior to initiation of the work, each proposal involving human participants and its provisions for their protection must be reviewed and approved by the Institutional Review Board for the Protection of Human Participants (IRB). This includes surveys. Research which has not been reviewed and approved by the IRB will not be covered by University of Wisconsin-Whitewater liability insurance.

It is the policy of UW-Whitewater that all research shall be conducted under the supervision of a qualified faculty or staff member. Therefore, all students must submit an IRB protocol review form signed by the faculty advisor.

All IRB forms and guidelines can be obtained from the Office of Research and Sponsored Programs, Andersen Library 2243. Please contact this office at 262-472-5212 with questions and document requests.

Care and Use of Laboratory Animals

This section identifies the procedures to be followed when a student is accused of academic misconduct. Chapter UWS 14, as approved by the Board of Regents and the State of Wisconsin, is reproduced herein (local options are typed in bolder type).

Nonacademic discipline is covered by Chapter UWS 17. Please refer to those procedures or contact the Dean of Students Office for more information concerning nonacademic disciplinary procedures.

UWS 14.01 Statement of principles

The board of regents, administrators, faculty, academic staff and students of the University of Wisconsin System believe that academic honesty and integrity are fundamental to the mission of higher education and of the University of Wisconsin System. The university has a responsibility to promote academic honesty and integrity and to develop procedures to deal effectively with instances of academic dishonesty. Students are responsible for the honest completion and representation of their work, for the appropriate citation of sources, and for respect of others' academic endeavors. Students who violate these standards must be confronted and must accept the consequences of their actions.

UWS 14.02 Definitions

In this chapter:

1. "Academic misconduct" means an act described in s. UWS 14.03.
2. "Academic misconduct hearing committee" means the committee or hearing examiner appointed pursuant to s. UWS 14.15 to conduct hearings under s. UWS 14.08.
3. "Chancellor" means the chancellor or designee.
4. "Days" means calendar days.
5. "Disciplinary file" means the record maintained by the student affairs officer responsible for student discipline.
6. "Disciplinary probation" means a status in which a student may remain enrolled in the university only upon condition that the student complies with specified standards of conduct for a specified period of time, not to exceed 2 semesters.
7. "Disciplinary sanction" means any action listed in s. UWS 14.04 taken in response to student academic misconduct.
8. "Expulsion" means termination of student status with resultant loss of all student rights and privileges.
9. "Hearing examiner" means an individual appointed by the chancellor in accordance with s. UWS 14.15 for the purpose of conducting a hearing under s. UWS 14.08.
10. "Institution" means any university or center, or organizational equivalent designated by the board.
11. "Instructor" means the faculty member or instructional academic staff member who has responsibility for the overall conduct of a course and ultimate responsibility for the assignment of the grade for the course.
12. "Investigating officer" means an individual, or his or her designee, appointed by the chancellor of each institution to carry out certain responsibilities in the course of investigations of academic misconduct under this chapter.
13. "Student" means any person who is registered for study in an institution for the academic period in which the misconduct occurred.
14. "Student affairs officer" means the dean of students or student affairs officer designated by the chancellor to carry out duties described in this chapter.
15. "Suspension" means a loss of student status for a specified length of time, not to exceed 2 years, with resultant loss of all student rights and privileges.

UWS 14.03 Academic misconduct subject to disciplinary action

1. Academic misconduct is an act in which a student:
   1. Seeks to claim credit for the work or efforts of another without authorization or citation;
   2. Uses unauthorized materials or fabricated data in any academic exercise;
   3. Forges or falsifies academic documents or records;
   4. Intentionally impedes or damages the academic work of others;
   5. Engages in conduct aimed at making false representation of a student's academic performance; or
   6. Assists other students in any of these acts.
2. Examples of academic misconduct include, but are not limited to: cheating on an examination; collaborating with others in work to be presented, contrary to the stated rules of theccourse; submitting a paper or assignment as one's own work when a part or all of the paper or assignment is the work of another; submitting a paper or assignment that contains ideas or research of others without appropriately identifying the sources of those ideas; stealing examinations or course materials; submitting, if contrary to the rules of a course, work previously presented in another course; tampering with the laboratory experiment or computer program of another student; knowingly and intentionally assisting another student in any of the above, including assistance in an arrangement whereby any work, classroom performance, examination or other activity is submitted or performed by a person other than the student under whose name the work is submitted or performed.

UWS 14.04 Disciplinary sanctions

1. The following are the disciplinary sanctions that may be imposed for academic misconduct in accordance with the procedures of s. UWS 14.05, 14.06 or 14.07:
   1. An oral reprimand;
   2. A written reprimand presented only to the student;
   3. An assignment to repeat the work, to be graded on its merits;
   4. A lower or failing grade on the particular assignment or test;
   5. A lower grade in the course;
   6. A failing grade in the course;
   7. Removal of the student from the course in progress;
   8. A written reprimand to be included in the student's disciplinary file;
   9. Disciplinary probation; or
   10. Suspension or expulsion from the university.
2. One or more of the disciplinary sanctions listed in sub. (1) may be imposed for an incident of academic misconduct.

UWS 14.05 Disciplinary sanction imposed at the discretion of the instructor

1. Where an instructor concludes that a student enrolled in one of his or her courses has engaged in academic misconduct in the course, the instructor for that course may impose one or more of the following disciplinary sanctions, as listed under s. UWS 14.04 (1) (a) through (c):
   1. An oral reprimand;
   2. A written reprimand presented only to the student; or
   3. An assignment to repeat the work, to be graded on its merits.
2. No disciplinary sanction may be imposed under this section unless the instructor promptly offers to discuss the matter with the student. The purpose of this discussion is to permit the instructor to review with the student the bases for his or her belief that the student engaged in academic misconduct, and to afford the student an opportunity to respond.
3. A student who receives a disciplinary sanction under this section has the right to a hearing before the academic misconduct hearing committee under s. UWS 14.08 to contest the determination that academic misconduct occurred, or the disciplinary sanction imposed, or both. If the student desires such a hearing, he or she must file a written request with the student affairs officer within  ten (10) days of imposition of the disciplinary sanction by the instructor.

UWS 14.06 Disciplinary sanction imposed following a report of academic misconduct by the instructor

Where an instructor believes that a student enrolled in one of his or her courses has engaged in academic misconduct and the sanctions listed under s. UWS 14.04 (1) (a) through (c) are inadequate or inappropriate, the instructor may proceed in accordance with this section to impose, subject to hearing rights in s. UWS 14.08, one or more of the disciplinary sanctions listed under s. UWS 14.04 (1) (d) through (h).

1. CONFERENCE WITH STUDENT. When an instructor concludes that proceedings under this section are warranted, the instructor shall promptly offer to discuss the matter with the student. The purpose of this discussion is to permit the instructor to review with the student the bases for his or her belief that the student engaged in academic misconduct, and to afford the student an opportunity to respond.
2. DETERMINATION BY THE INSTRUCTOR THAT NO ACADEMIC MISCONDUCT OCCURRED. If, as a result of a discussion under sub. (1), the instructor determines that academic misconduct did not in fact occur or that no disciplinary sanction is warranted under the circumstances, the matter will be considered resolved without the necessity for further action or a written report.
3. PROCESS FOLLOWING DETERMINATION BY THE INSTRUCTOR THAT ACADEMIC MISCONDUCT OCCURRED.
   1. If, as a result of a discussion under sub. (1), the instructor determines that academic misconduct did occur and that one or more of the disciplinary sanctions listed under s. UWS 14.04 (1) (d) through (h) should be recommended, the instructor shall prepare a written report so informing the student, which shall contain the following: A description of the misconduct, Specification of the sanction recommended, Notice of the student's right to request a hearing before the academic misconduct hearing committee, and
   2. A copy of the institutional procedures adopted to implement this section.
   3. The written report shall be delivered personally to the student or be mailed to the student by regular first class United States mail at his or her current address, as maintained at the institution. In addition, copies of the report shall be provided to the institution's student affairs officer and to others authorized by institutional procedures.
   4. A student who receives a written report under this section has the right to a hearing before the academic misconduct hearing committee under s. UWS 14.08 to contest the determination that academic misconduct occurred, or the choice of disciplinary sanction, or both. If the student desires the hearing before the academic misconduct hearing committee, the student must file a written request with the student affairs officer within 10 days of personal delivery or mailing of the written report. If the student does not request a hearing within this period, the determination of academic misconduct shall be regarded as final, and the disciplinary sanction recommended shall be imposed.
4. PROCESS FOLLOWING DETERMINATION BY THE INSTRUCTOR THAT DISCIPLINARY PROBATION, SUSPENSION OR EXPULSION MAY BE WARRANTED.
   1. If, as a result of a discussion under sub. (1), the instructor determines that academic misconduct did occur and that disciplinary probation, suspension or expulsion under s. UWS 14.04(1) (i) or (j) should be recommended, the instructor shall provide a written report to the investigating officer, which shall contain the following:
      1. A description of the misconduct; and
      2. Specification of the sanction recommended.
   2. Upon receipt of a report under this subsection, the investigating officer may proceed, in accordance with s. UWS 14.07, to impose a disciplinary sanction.

UWS 14.07 Disciplinary sanction imposed following a report of academic misconduct by the investigating officer

The investigating officer may proceed in accordance with this section to impose, subject to hearing and appeal rights, one or more of the disciplinary sanctions listed in s. UWS 14.04 (l) (g) through (j).

1. AUTHORITY OF INVESTIGATING OFFICER. The investigating officer may proceed in accordance with this section when he or she receives information that a student at the institution has engaged in alleged academic misconduct and:
   1. Some or all of the alleged academic misconduct occurred outside the scope of any course for which the involved student is currently registered;
   2. The involved student has previously engaged in academic misconduct subject to the disciplinary sanctions listed in s. UWS 14.04 (1) (d) through (j);
   3. The alleged misconduct would, if proved to have occurred, warrant a sanction of disciplinary probation, suspension or expulsion; or
   4. The instructor in the course is unable to proceed.
2. CONFERENCE WITH STUDENT. When the investigating officer concludes that proceedings under this section are warranted, he or she shall promptly offer to discuss the matter with the student. The purpose of this discussion is to permit the investigating officer to review with the student the bases for his or her belief that the student engaged in academic misconduct, and to afford the student an opportunity to respond.
3. CONFERENCE WITH THE INSTRUCTOR. An investigating officer proceeding under this section shall discuss the matter with an involved instructor. This discussion may occur either before or after the conference with the student. It may include consultation with the instructor on the facts underlying the alleged academic misconduct and on the propriety of the recommended sanction.
4. DETERMINATION BY THE INVESTIGATING OFFICER THAT NO ACADEMIC MISCONDUCT OCCURRED. If, as a result of discussions under subs. (2) and (3), the investigating officer determines that academic misconduct did not in fact occur or that no disciplinary sanction is warranted under the circumstances, the matter will be considered resolved without the necessity for further action or a written report.
5. PROCESS FOLLOWING DETERMINATION BY THE INVESTIGATING OFFICER THAT ACADEMIC MISCONDUCT OCCURRED.
   1. If, as a result of discussions under subs. (2) and (3), the investigating officer determines that academic misconduct did occur and that one or more of the disciplinary sanctions listed under s. UWS 14.04 (1) (g) through (j) should be recommended, the investigating officer shall prepare a written report so informing the student, which shall contain the following:
      1. A description of the misconduct;
      2. Specification of the sanction recommended;
      3. Notice of the student's right to a hearing before the academic misconduct hearing committee; and
      4. A copy of the institutional procedures adopted to implement this section.
   2. The written report shall be delivered personally to the student or mailed to the student by regular first class United States mail at his or her current address, as maintained at institution. In addition, a copy of the report shall be provided to the instructor and to the institution's student affairs officer.
   3. A student who receives a written report under this section has the right to a hearing before the academic misconduct hearing committee under s. UWS 14.08 to contest the determination that academic misconduct occurred, or the choice of disciplinary sanction, or both.
   4. Except in cases where the disciplinary sanction recommended is disciplinary probation, suspension or expulsion, if the student desires the hearing before the academic misconduct hearing committee, the student must file a written request with the student affairs officer within 10 days of personal delivery or mailing of the written report. If the student does not request a hearing within this period the determination of academic misconduct shall be regarded as final, and the disciplinary sanction recommended shall be imposed.
   5. In cases where the disciplinary sanction recommended is disciplinary probation, suspension or expulsion, the student affairs officer shall, upon receipt of the written report under par. (b), proceed under s. UWS 14.08 to schedule a hearing on the matter. The purpose of the hearing shall be to review the determination that academic misconduct occurred and the disciplinary sanction recommended. A hearing will be conducted unless the student waives, in writing, the right to such a hearing.

UWS 14.08 Hearing

1. If a student requests a hearing, or a hearing is required to be scheduled under s. UWS 14.07 (5) (c) 2, the student affairs officer shall take the necessary steps to convene the academic misconduct hearing committee and shall schedule the hearing within 10 days of receipt of the request or written report, unless a different time period is mutually agreed upon by the student, instructor or investigating officer, and the members of the hearing committee
2. Reasonably in advance of the hearing, the committee shall obtain from the instructor or investigating officer, in writing, a full explanation of the facts upon which the determination of misconduct was based and shall provide a copy of ch. UWS 14 to the student.
3. The hearing before the academic misconduct hearing committee shall be conducted in accordance with the following requirements:
   1. The student shall have the right to question adverse witnesses, the right to present evidence and witnesses, and to be heard in his or her own behalf, and the right to be accompanied by a representative of his or her choice.
   2. The hearing committee shall not be bound by common law or statutory rules of evidence and may admit evidence having reasonable probative value, but shall exclude immaterial, irrelevant, or unduly repetitious testimony, and shall give effect to recognized legal privileges.
   3. The hearing committee shall make a record of the hearing. The record shall include a verbatim record of the testimony, which may be a sound recording, and a file of the exhibits offered at the hearing. Any party to the hearing may obtain copies of the record at his or her own expense. Upon a showing of indigency and legal need, a party may be provided a copy of the verbatim record of the testimony without charge.
   4. The hearing committee shall prepare written findings of fact and a written statement of its decision based upon the record of the hearing.
   5. The hearing committee may find academic misconduct and impose a sanction of suspension or expulsion only if the proof of such misconduct is clear and convincing. In other cases, a finding of misconduct must be based on a preponderance of the credible evidence.
   6. The committee may impose a disciplinary sanction that differs from the recommendation of the instructor or investigating officer.
   7. The instructor or the investigating officer or both may be witnesses at the hearing conducted by the committee, but do not have responsibility for conducting the hearing.
   8. The decision of the hearing committee shall be served upon the student either by personal delivery or by first class United States mail and shall become final within 10 days of service, unless an appeal is taken under s. UWS 14.09.

UWS 14.09 Appeal to the chancellor

1. Where the sanction prescribed by the hearing committee is suspension or expulsion, the student may appeal to the chancellor to review the decision of the hearing committee on the record. In such a case, the chancellor shall sustain the decision of the academic misconduct hearing committee unless the chancellor finds:
   1. The evidence of record does not support the findings and recommendations of the hearing committee;
   2. Established procedures were not followed by the academic misconduct hearing committee and material prejudice to the student resulted; or
   3. The decision was based on factors proscribed by state or federal law regarding equal educational opportunities.
2. If the chancellor makes a finding under sub. (1, the chancellor may remand the matter for consideration by a different hearing committee, or, in the alternative, may invoke an appropriate remedy of his or her own.

UWS 14.10 Discretionary appeal to the board of regents

1. Institutional decisions under ss. UWS 14.05 through 14.09 shall be final, except that the board of regents may, at its discretion, grant a review upon the record.

UWS 14.11 Settlement

1. The procedures set forth in this chapter do not preclude a student from agreeing that academic misconduct occurred and to the imposition of a sanction after proper notice has been given. Required written reports, however, may not be waived.

UWS 14.12 Effect of discipline within the university system

1. Suspension or expulsion shall be system-wide in effect.
   1. A student who is suspended or expelled from one institution in the University of Wisconsin system may not enroll in another institution in the system unless the suspension has expired by its own terms or one year has elapsed after the student has been suspended or expelled.
   2. Upon completion of a suspension period, a student may re-enroll in the institution which suspended him or her as if no suspension had been imposed.

UWS 14.13 Right of petition of readmission

1. A student who has been expelled may petition for readmission, and a student who has been suspended may petition for readmission prior to the expiration of the suspension period. The petition for readmission must be in writing and directed to the chancellor of the institution from which the student was suspended or expelled. The petition may not be filed before the expiration of one year from the date of the final determination in expulsion cases, or before the expiration of one-half of the suspension period in suspension cases. 

UWS 14.14 Investigating officer

1. The chancellor of each institution, in consultation with faculty, academic staff, and student representatives, shall designate an investigating officer or officers for student academic misconduct. The investigating officer shall have responsibility for investigating student academic misconduct and initiating procedures for academic misconduct under s. UWS 14.07. An investigating officer may also serve on the academic misconduct hearing committee for a case, if he or she has not otherwise been involved in the matter.

UWS 14.15 Academic misconduct hearing committee: institutional option

1. The chancellor of each institution, in consultation with faculty, academic staff, and student representatives, shall adopt policies providing for the establishment of a student academic misconduct hearing committee or designation of a hearing examiner to fulfill the responsibilities of the academic misconduct hearing committee in this chapter.
   1. A student academic misconduct hearing committee shall consist of at least 3 persons, including a student or students, and the presiding officer shall be appointed by the chancellor. The presiding officer and at least one other member shall constitute a quorum at any hearing held pursuant to due notice. At the UW-Whitewater the Academic Misconduct Hearing Committee shall consist of five members: three (3) faculty members and two (2) student members. The chair of the hearing committee shall be a faculty member appointed by the Chancellor. The three (3) faculty members shall be appointed from six (6) persons recommended to the Chancellor by the Faculty Senate. The two (2) student members shall be appointed from four (4) persons recommended to the Chancellor by the Student Senate. All hearings shall follow procedure consistent with those outlined in Chapter UWS 14. Any faculty or student member involved in the case is disqualified from sitting on the committee in that case. Any other committee member who cannot render impartial judgment in the case shall disqualify him/herself.

UWS 14.16 Notice to students

1. Each institution shall publish and make freely available to students copies of ch. UWS 14 and any institutional policies implementing ch. UWS 14.

UWS 14.17 Notice to instructors

1. Each institution shall adopt procedures to ensure that instructors are familiar with these policies. Each institution shall provide instructors with copies of ch. UWS 14 and any institutional policies implementing ch. UWS 14 upon employment with the university, and each department chair shall be provided such copies upon assuming the duties of the chair.

UWS 14.18 Consistent institutional policies

1. Each institution is authorized to adopt policies consistent with this chapter. A copy of such policies shall be filed with the Board of Regents and the University of Wisconsin System Office of Academic Affairs.
   1. At the UW-Whitewater the Dean of Students Office shall be responsible for the implementation and enforcement of ch. UWS 14. Those duties and responsibilities assigned the "student affairs officer" shall be carried out by the Dean of Students Office.
   2. At the UW-Whitewater a student who is found guilty of a second offense of academic misconduct shall be, at the discretion of the investigating officer, subject to suspension or expulsion from the university.

Complete copies of UW-Whitewater Student Non-Academic Disciplinary Procedures (Administrative Code UWS Chapter 14 and UWS Chapter 17) are available on the UW-Whitewater Web page at http://www.uww.edu/handbook/student/.

For information, regarding these procedures, contact:

Dean of Students Office
Andersen Suite 2130
800 West Main Street
Whitewater, WI 53190
deanofstudents@uww.edu
262-472-1533