Graduate Policies

Continuation

Academic Probation

Students in degree programs who fail to maintain at least a 3.00 overall grade point average for all graduate work completed at UW-Whitewater are placed on academic probation. A student on academic probation must attain at least a 3.00 overall grade point average within the next 12 graduate units attempted at UW-Whitewater (including courses that are repeated) in order to be returned to good standing status. Failure to accomplish this will result in the student being dropped from the degree program with ineligibility to take further graduate work in that degree program.

Course Repeat Policy

Graduate students are allowed to repeat at most two courses in their degree programs. Courses may be repeated only once. When a course is repeated, the original course and grade remain on the transcript; however, the last grade and units earned replace the original and are the only ones used in computing the overall grade point average and the grade point average in the major or emphasis. Students who have been dropped from a degree program may not use the course repeat process to gain readmission into that degree program.

A course taken for undergraduate credit may not later be changed to graduate credit. Courses taken for undergraduate credit may not be retaken for graduate credit, although exceptions may be granted by the degree program coordinator when the field of knowledge has changed to the degree that the course content has changed substantially from the first time the student took the course to the present. Graduate courses may not be retaken unless indicated otherwise in the Graduate Catalog.
 

Degree Completion Time Limit - Masters

Students have seven years in which to complete their degree program. The seven years are measured from the beginning of the term for which they are admitted at UW-W. In the case of students transferring courses into their UW-W degree program, the seven years begins in the term of the first course to be included in the degree. These include courses completed as a non-candidate for degree student or in a prior graduate program.

International students are afforded the same amount of time, however, they need to comply with visa requirements while they are residing in the United States. Specifically, for those on F-1 and J-1 student visas, this means maintaining a full course load (generally nine units) per academic semester.

Based upon good cause, students may request an extension of this time limit. Such requests should be made in writing, should include the reasons for which the request is being made, and should be directed to the student's degree program coordinator. Requests for extensions not exceeding two additional years will be considered and acted upon by the faculty of the degree program or the degree program coordinator. Requests for extensions beyond two additional years will be considered, with the recommendation of the program coordinator, by the School of Graduate Studies. Requests for extensions beyond those additional two years will be considered only in cases of extreme and unavoidable hardship; such requests must also be acted upon by the Committee on Exceptions to Graduate Policy, and must carry the endorsement of the degree program coordinator. All student requests for extensions are reported by degree program coordinators to the Graduate Studies Office on the appropriate form.

Degree Completion Time Limit - Doctoral

Coursework Phase

Students take classes with their cohort for two years. This coursework is focused on integrating business functions such as accounting, finance, management, marketing, and information technology. Students also learn the fundamentals of business research and statistics. At the end of the second year, they are well-trained to pursue scholarly research independently.

Dissertation Phase

During their third year, students apply their training to complete an original research project. The dissertation is a significant work that will address a substantial question and contribute to solving a problem or advancing a strategy that addresses an important interest. Successful completion involves research and writing, as well as formal defense.

The dissertation defense involves two phases: proposal defense and final defense. Candidates are expected to defend their proposal during the beginning of their third year, after they have completed all coursework, and to complete the final defense by the end of their third year.

All DBA candidates must successfully complete their dissertation and final defense to be recommended for the DBA degree.

Enrollment Maximums

Fall/Spring:

A graduate student in good standing may register for up to 15 units, while a student on probation may not take more than 12 units. Graduate Assistants must register for at least nine, and no more than 12, graduate units. Up to three units of individual studies may be taken in a term. Requests for exceptions to these limits must be made in writing to the Graduate School.

Summer:

The unit restriction standard is the maximum of one unit per week for each of the three and six week sessions, with the exception that a student may enroll simultaneously in one three and in one six week course. During the summer term, students are limited to a total of 12 units.

Overload requests by graduate students must be approved by the dean of the School of Graduate Studies and Continuing Education. Note: Graduate students may not carry more than 3 units of individual studies in a single term. Not more than 4 units in individual studies, not more than 6 units of special studies, and not more than a combined total of 9 units of individual studies, workshops, and special studies may be applied toward the completion of a degree. Departments retain the prerogative of allowing fewer than 9 of these types of units to apply toward their respective graduate degrees.

Exceptions to the Graduate Policy

In cases where exception to graduate school policies or other regulations seems justified, a student should follow this procedure:

  1. Request for specific exception to graduate school policy is presented by the student in writing to the graduate program coordinator of his/her program. This request should include clearly stated reasons that may justify an exception and should be submitted to the program at least 30 days before the term for which the request would be effective.
  2. The graduate program (or academic department) will forward the student's request and the program's recommendation regarding the request to the School of Graduate Studies.
  3. The School of Graduate Studies will convene the Committee on Exceptions to Graduate Policy for consideration of the request. (The Committee is made up of one graduate faculty representative from each of the four colleges and one graduate student representative.) Students will be notified of the Committee's decision within one week.
  4. Actions by the Committee on Exceptions to Graduate Policy are binding. Decisions may be appealed to the Provost, in writing, within thirty days of the student being notified of actions/decisions. However, the Provost isn't authorized to overturn a decision made by the Committee. The Provost can only request the Committee reconsider the decision.

Requests for exceptions involving college or department policies, procedures, or other academic matters, including those that supersede graduate school policy, will be resolved by the appropriate unit within the college. Such appeals are initiated by students through their advisers. Since NCFD students are not assigned an adviser, they may appeal directly to the college or department where the problem occurred. In either case, appropriate appeal procedures will then be followed as established by the individual college or department within the college.

Graduate Grading System

Prior to the 2007 fall term, the undergraduate grading system used the following regular/conventional letter grades and honor points:

A 4.000
B 3.000
C 2.000
D 1.000
F 0.000

A new undergraduate plus/minus grading scale began with the 2007 fall term. Starting in 2007 fall, undergraduate courses through the 200-level (i.e., remedial, 100-level and 200-level) could use the plus/minus scheme. Beginning with the 2008 fall term, all undergraduate courses, including 300 and 400-level courses, can use the plus/minus scheme. Instructors are expected to specify their grading schemes in course syllabi noting whether they will use the new plus/minus grading or the traditional A, B, C, D, F scale. The plus/minus grading scale uses the following regular/conventional letter grades and honor points:

A 4.000
A- 3.670
B+ 3.330
B 3.000
B- 2.670
C+ 2.330
C 2.000
C- 1.670
D+ 1.330
D 1.000
D- 0.670
F 0.000

Grade Point Average (GPA):

The student term and cumulative grade point averages are based on the computation of regular/conventional letter grade units attempted and regular/conventional letter grade honor points earned. The GPAs are computed by dividing the honor point total by the total number of units attempted. For example, if a student attempts 16 units of work and received a B in each course (3.000 honor points for each unit), he/she would receive 48 honor points and would have a grade point average of 3.000. Grade point averages are not rounded.

Grades not computed into the term or cumulative GPA (no Honor Points):

S (Satisfactory) C grade or above in a satisfactory/no credit grading situation
NC (No Credit) Unsuccessful attempt of a course on a satisfactory/no credit grade basis
X Audit
W Withdraw/Drop
NN No Grade Reports
I (Incomplete) If students have been doing passing work until near the end of a term and then, because of illness or other unavoidable circumstances, are prevented from completing the work, their instructor may give them an “incomplete” and extend to them the privilege of completing the work at a later date. The instructor must complete a Contract for Incomplete or Progress Grade form and give specific directions for the completion of the course; the form must be submitted to the Registrar’s Office. An incomplete course must be completed within the agreed time but no later than the beginning of the exam period for the next term (excluding summer and winterim), or the grade automatically becomes an F unless a default grade was indicated on the Contract for Incomplete or Progress Grade form, in which case the default grade will be assigned. If an Incomplete grade is awarded in the term of graduation, the student must complete the work no later than 30 calendar days after the end of the term. In no case will students be given an incomplete when, through their own fault, they failed to complete the requirements of the course on time or failed to report for the final examination as scheduled. If the course work is not completed in the allotted time and an official grade change submitted by the instructor, the incomplete will automatically be changed to an F grade prior to the grading cycle following the deadline.

Graduate Assistantships

UW-Whitewater has a limited number of graduate assistantships for selected full-time graduate students. To be eligible for consideration, individuals must be enrolled in a graduate degree program at UW-Whitewater in good standing status. Graduate assistants must register for at least nine graduate credits, but no more than 12 units, each semester.

Graduate Repeats

Graduate students are allowed to repeat at most two courses in their degree programs. Courses may be repeated only once. When a course is repeated, the original course and grade remain on the transcript; however, the last grade and units earned replace the original and are the only ones used in computing the overall grade point average and the grade point average in the major or emphasis. Students who have been dropped from a degree program may not use the course repeat process to gain readmission into that degree program.

A course taken for undergraduate credit may not later be changed to graduate credit. Courses taken for undergraduate credit may not be retaken for graduate unit, although exceptions may be granted by the degree program coordinator when the field of knowledge has changed to the degree that the course content has changed substantially from the first time the student took the course to the present. Graduate courses may not be retaken unless indicated otherwise in the Graduate Catalog.

Incomplete Courses

Incomplete Grade -- Use of the Grade "I"

If a student has been doing satisfactory work until near the end of a term, and then because of illness or other unavoidable circumstances has been prevented from completing the work, the instructor may give the student an "Incomplete" and extend the privilege of completing the work by a later date. Instructors are responsible for entering the grade of "I" on the grade roster. In no case should the "Incomplete" be given to students who, through their own fault, failed to complete the requirements of a course on time or who failed to report for the final examination as scheduled.

By action of the Faculty Senate, when a faculty member issues an incomplete, a contract must be made with the student specifying the work needed to complete the course and the date by which the work is to be submitted. Your contract needs to be submitted to the Registrar's Office, contracts are available from your department ADA's and the Registrar's Office.

Graduate students grade change forms must be submitted to the Registrar's Office no later than one full week before the start of exams within a maximum of one year. However, the faculty member may assign a shorter period of time. NOTE: THE DEADLINE IS AUTOMATICALLY A MAXIMUM OF 30 CALENDAR DAYS FOR ALL STUDENTS PLANNING TO GRADUATE IN THE TERM FOR WHICH THE "I" GRADE HAS BEEN ISSUED. The "I" grade will carry 0 honor points and will not be computed in the G.P.A.

If a grade change is not received by the deadline, the "I" grade will automatically be changed to an "F" grade, unless a default grade was entered on the Incomplete Contract, with both the semester and the cumulative grade point averages adjusted accordingly. (See Section IV-E for grade changes after the deadline). A blank default grade will also lapse to an "F" grade. An "F" grade may not be changed back to an "I" grade.

Faculty may extend the make-up deadline by submitting a new contract form with a specified date in writing to the Registrar's Office at least one week prior to the termination of the make-up period, either defined by the date specified on the contract or before the deadline outlined above.

A grade of NN is recorded by the Registrar's Office when an instructor does not report a grade for a student officially registered for the course. The student must take the initiative to remove or change any IP, I, or NN grades. The grading symbol for audit is X. This grade is not calculated in the grade point average and no credit is earned in courses registered under this option.

In-Progress Grades

In-Progress Grade -- Use of the Grade "IP"

In courses designed to extend beyond the term of registration, e.g., thesis research, instructors may assign a grade of IP to indicate "in progress" toward completion. In courses not designed to extend beyond the term of registration, instructors may assign a grade of I to indicate a student's course work was incomplete due to documented extenuating circumstances. Neither IP nor I grades are calculated into the term or cumulative grade point averages. An I grade is accompanied by a signed contract in which the instructor specifies the work to be completed by the student. An IP or I grade is replaced by a regular grade when the course work is completed. The grade point average for the term in which the course was registered, as well as for subsequent terms, and cumulative grade point averages will then be retroactively computed using the regular grade replacement. A regular grade cannot be changed to an IP or I on a temporary basis. With the exception of 799 Thesis Research, course work must be completed within one calendar year from the time the IP or I grade was assigned. Students may petition instructors for extensions of this deadline. Instructors granting extensions will then inform the Registrar's Office. The Registrar's Office automatically changes an IP or I grade to an F when the work has not been completed by the deadline.

A grade of NN is recorded by the Registrar's Office when an instructor does not report a grade for a student officially registered for the course. The student must take the initiative to remove or change any IP, I, or NN grades. The grading symbol for audit is X. This grade is not calculated in the grade point average and no credit is earned in courses registered under this option. 

Pass/Fail Grade Basis

  • Graduate students registered for a course on a pass/fail basis will receive either a grade of S or F.
  • A grade of S denotes the student has passed the course; a grade of F indicates failure.
  • Grades of F count in computing grade point averages; S grades do not count. Instructors decide what constitutes a grade of pass for their courses.
  • Workshops may be taken on a pass-fail basis. Other courses made available by departments on a pass-fail only basis are so indicated in advance in the Course Offerings portion of the Schedule of Classes.
  • Since the decision whether a course taken on a pass-fail basis will count in a degree program rests with the major or emphasis department or college, students should attain appropriate permission prior to taking a course pass/fail.